Community Co-operative Preschool, Nepean Ontario

Parents Handbook

Want to know more about a typical day at our school? Need tips on bringing your child's artwork home? Maybe you're about to parent assist and want a refresher on what to expect. Find it here, in our handbook.


The School Day

A typical day includes outdoor play. This provides our children with physical activities that encourage the development of gross motor skills throughout the seasons. Materials that may be offered include sleds, balls, shovels, pails, rakes, trucks and push toys. We have a climber equipped with slides that is inspected annually. Natural features include a large tree and a small grassy hill. When the weather is poor, the gym is used instead. A variety of large pedal- and foot-propelled vehicles and tricycles as well as more traditional gymnastic equipment are available. Active games such as "Duck, duck, goose", parachute play, music and movement also occur in the gym on inside days.

Daily activity in the playroom is designed around a series of dedicated areas: art experience, block play, sensory exploration, dress up, play dough, science, cognitive toys and quiet activities. A wide variety of materials are rotated through these areas based on the teachers observations of the children's evolving skills and interests. Fine motor skills, imaginative play, independence, problem solving, co-operation, language development and creativity are some of the important skills that children explore, improve and master during this part of the morning.

Each group has a Circle time, and it is often the most structured part of the day. The length varies from 15 to 30+ minutes depending on the age and readiness of the group. Larger groups are broken down into smaller groups, paired with one teacher. During Circle, teachers lead children through through stories, music experiences, finger plays, games, conversation and instruction that encourage language skills and concept development. Parents are encouraged to join their child's Circle time group on their parent assist day.

A mid-morning snack is served in the playroom as part of our regular routine. Throughout the morning, the children's social-emotional development is promoted through interaction with peers and teachers, the experience of making independent choices and trying new things, and the exciting discovery of new competencies.

Parent Assist Days, if COVID Regulations Permit

Parent assist hours are from 8:55 to 11:30 a.m, please remember to dress for outdoor play time.

At 8:55 a.m., check-in with staff for an overview of the morning and any special requests they may have for you. Depending on which group your child is in, you may start outdoors or in the playroom unless it is very cold or raining. On these days, gross motor play in the gym will replace outdoor play.

Outdoor Group

As soon as you arrive, prepare the snack trays in the kitchen according to the written directions that are provided.

Join the group outdoors in the play yard to assist the teachers. Upon entering the school, help the children to find their designated coat hook and help them with their coats, while encouraging their independent dressing skills.

Please join your child for Circle Time.

Following Circle Time, assist your child's group with snack, disinfect the tables and take the snack trolley to the kitchen. Follow the instructions provided in the kitchen for the cleaning of the snack cups and trays. While in the playroom, label the children's art work and assist with specific activities as requested.

While in the playroom, move artwork to the kitchen as it accumulates, take children to the bathroom and supervise specific activities as requested. At tidy-up time, make sure all remaining artwork has been taken to the kitchen and then help the children dress to go home.

Snack Time and Prized Possessions

Parents are to provide a snack for their child's class on their parent assist days, the parent assist guidelines provide suggestions of what to bring. If you are still unsure, please ask your child's teacher for suggestions. Birthdays can be celebrated with small treats if you wish. Please make sure to check the allergy list before preparing any class snacks at home.

Parents of children with food allergies are required to provide an appropriate snack for their child. Please ensure snacks are in a well labelled container that indicate the name of the child and their group.

Staff and parents are to be informed of any specific food allergies or food restrictions a child may have to ensure that an allergen is not brought into the preschool. Encourage your child to leave prized belongings at home. However, if there is something very special that they would like to show the group, their teacher will suggest that it be saved until Circle time.

Board of Directors

The Board of Directors and Committees are set up to do the various jobs that are essential for the operation of the preschool. We encourage all parents to become involved in this rewarding aspect of our school. There are various positions vacant at the start of each school year, for more information please see the Board and Committee job descriptions that are listed in our Registration package.

If you have any concerns or questions that you would like to ask the Board, their contact information is listed in the School Directory which is given to parents at the start of the school year.

AGM and Board of Directors Meetings

The Annual General Meeting (AGM) is held every fall. We require that one member of each family attend. Board meetings are held once a month and all parents are welcome to attend. A notice of the monthly board meeting is posted at the end of each meeting's minutes.


Copies of the CCPS constitution and bylaws, can be found in the Director's office files and are available to read.


The school carries liability insurance on all of the children registered in the preschool. For this reason, children not registered in the program are not permitted in the play yard without a parent. If you have any questions about the policy, please contact the Board President.


The preschool is licensed by the Ontario Ministry of Education, which sets standards for health, safety, staff training and school premises. The preschool is inspected and approved by municipal fire and health departments. Health information forms are required for all children enrolled. The Director and teaching staff have diplomas or degrees from qualified colleges or universities and also have experience in early childhood education. There is one staff member to every eight to ten children.

General information (Information may change because of COVID)


The Director is available throughout the year to talk with you about your child, the school or our program. It's best to make an appointment so that you can ensure that you will have the privacy required.

Teachers will update you on your child's progress throughout the year, during an appropriate time when they are not involved with the children. An appointment to speak to a teacher can be made regarding your child.



Please do not send children to school if they are sick. We do not administer medication to the children except for Epi-Pens or asthma puffers. These exceptions are at the discretion of the preschool. In the case of these exceptions, a medication authorization form has to be completed and signed by the child's parent.

The medication, supplied by a pharmacist, must be in the original container, clearly labelled with the child's name, the name of the drug or medication, the dosage of the drug or medication, the date of purchase and instructions for storage and administration. It is the responsibility of the preschool Director to ensure that the medication left at the preschool has not expired. If the Director becomes aware that a medication has expired, they are to notify the parent immediately. If a medication has expired, new medication must be supplied by the child's parent before the child can attend the preschool.

If a child requires an Epi-Pen, the Epi-Pen must remain at the preschool for the entire preschool year. When the child is in attendance, the teaching staff will wear a fanny pack, supplied by the parent that indicates the child's name and contains the Epi-Pen, Allergy Alert Form and Medication Authorization Form. When the child is not in attendance, the fanny pack containing the above, will be locked in a storage cupboard in the playroom.

If the child requires an asthma puffer, the puffer will be stored in the emergency box located in a cupboard in the playroom. The puffer does not have to remain at the preschool. A completed Medication Authorization Form must accompany the puffer. The above medications will be administered by the teaching staff only.

Children are required to see a physician before being admitted back into the program if they have a skin rash or sores, prolonged high fever or diarrhea.

A good way to judge whether to send your child to school is to ask yourself if they are well enough to play outside. Remember, all children play outside each day for a minimum of 15 minutes unless it is raining or very cold.

We are required to send a copy of our enrolment list to the Health Department, so it is very important that the immunization cards are complete and up to date. Please notify the preschool if your child develops one of the childhood communicable diseases, e.g., chickenpox, so that other parents can be made aware of signs and symptoms to watch for.

All children admitted to our program should be immunized as recommended by the local medical officer of health. Where a parent of the child objects in writing to the immunization on the ground that the immunization conflicts with the sincerely held convictions of the parents' religion or conscience or a legally qualified medical practitioner gives medical reasons in writing to the preschool as to why the child should not be immunized, the child will be admitted into the program but if an outbreak of a vaccine preventable disease occurs, the child must be excluded from the program for his/her own protection. Tuition fees will not be refunded for this period of exclusion. The child will be admitted back into the program when it is deemed appropriate by the health department.


Arrival and Dismissal

If you are driving, please park your vehicle on the south side of Withrow Avenue (Note: 15 minute limit) or in the church parking lot. Please do not park in the first two spaces closest to the building, as these are reserved for the church's pastor and administrator. You may walk the children through the building, keeping in mind that services may be going on.

Please sign in children in the attendance book found beneath the parents' notice board in the hall. Take children to the coat room, remove their outdoor clothing and place all clothing and backpacks on their designated hook. Preschool doors are open at 8:30a.m.; but you must wait with your child until the teachers arrive at 9:00 a.m. At dismissal time, please collect all artwork and notices from the kitchen, pick up your child, and sign them out in the attendance book.

If you are carpooling, please drop off children who start outside in the play yard once the teachers have arrived at 9:00 a.m. and place backpacks on the table beside the door. At dismissal time, please pick up the children inside first (having first collected all artwork, etc. from the kitchen).

Sign all children out in the attendance book. Children are to be picked up between 12:20 and 12:30 p.m. Please do not park on the north side of Withrow Avenue at any time.



All parents are asked to park either on the south side of Withrow Avenue in the 15 minute parking lane or in the main church parking lot on the Rossland Avenue side of the building. Parking on the north side of Withrow is not permitted at any time. Please respect the privacy of neighbours by not using laneways to turn your car, and by not blocking the laneways when parking. Please do not park in the first two spots nearest the building, as these are reserved for the church pastor and administrator.

Please exercise caution when approaching or leaving the school at drop-off or pick-up time. Small children move very quickly and can be difficult to see, especially when backing up.



Daily outdoor play is an important part of our program. Please dress your child appropriately for seasonal weather to ensure that they will be comfortable in the play yard.

Some important points to remember are:

  • Please label all clothing that can be removed.
  • Boots should be warm, waterproof and easy to slip on.
  • Mittens are warmer and easier for children to manage than gloves. Please remove strings as they are a serious safety hazard.
  • Neck warmers are preferable to long scarves, again for reasons of safety.
  • Drawstrings should be removed from clothing as they have caused serious playground accidents.
  • Backpacks are useful for transporting shoes and artwork.
  • Shoes are required for indoor play for safety reasons. Special 'indoor only' shoes are not necessary. Shoes must go home each day as storage space is not available.

Children are encouraged to dress and undress themselves independently as much as possible. Please choose outdoor clothing that is easy for them to manage. This important school-readiness skill contributes significantly to a child's self-esteem.



The art center is an important stop for most children during time spent in the playroom. There, they may pursue individual interests by exploring a variety of materials; express personal creativity through open-ended art experiences, or learn new techniques through teacher-initiated activities.

It is important for parents and caregivers to recognize that for young children the art experience is often all about the process of painting, gluing or cutting, and seldom about the end product. "How did you make this?" is a more meaningful question at this stage of a child's development than "What is this?" We encourage parents to take artwork home promptly while memories of creating it are fresh so that parents and children can share the excitement of new discoveries and experiences.


Tip: A large sheet of plastic or a garbage bag spread in the trunk of your vehicle makes bringing wet artwork home a lot easier.


It is important to remember that not all children enjoy painting. Many choose to express their creativity in other ways - through activities such as building with blocks, modelling play-dough, or dressing up. To expect a painting from your child places too much emphasis on this one area. Be sure to ask children where they have played that morning and to celebrate all forms of their emerging creativity.


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Community Co-operative Preschool, Nepean Ontario


I'm not sure who loves this preschool more - myself or my daughter. My older child went here several years ago and still talks about her teachers. I think the secret to success in this school is how kind and caring the teachers are. They have a lovely energy and really connect with the children. As a mom, it's everything I could ask for in a pre-school and more. I have recommended it to several families and they have been as delighted as we are. It's a special place.

I would highly recommend Community Cooperative Preschool to any parent interested in a high quality preschool for their children. Our son looks forward to every preschool day and loves his teachers Janet and Joanne. The school environment is friendly, warm, energetic, educational and sensitive to the needs of each child. The attention to each child's interest and incorporation of such in the programming is remarkable, allowing the children to explore their interests in a fun learning environment.